Arcadia University, Domestic

  • Accounts Payable Manager

    Location US-PA-Glenside
    Regular Staff Full-Time
    Financial Planning
  • Overview

    Responsible for managing all functions related to the Accounts Payable operation. Approves and processes all monetary disbursements in Accounts Payable and supervises work study students. Responsibilities include, but not limited to: interfacing with departments, students, professionals, administrative and executive staff within the University and external organizations. Maintain accurate records and control reports.


    Arcadia University is a top-ranked private university in Greater Philadelphia and promises a distinctly global, integrative, and personal learning experience that prepares students to contribute and lead in a diverse and dynamic world. A national leader in study abroad and international education, Arcadia has been named #1 in undergraduate study abroad participation by the Institute of International Education's Open Doors Report for the past seven years. Approximately 3,900 students attend Arcadia, and the University's 2,500 undergraduate students choose from more than 65 fields of study.


    Applications must be submitted online through Arcadia's Human Resources portal to receive full consideration.


    Please do not email application materials to hiring manager. For additional information and to apply, please visit: and submit a cover letter, resume and names and phone numbers of three professional references.


    Application review will begin immediately. Posting will be removed from the website once we've established a sufficient talent pool for consideration.


    Arcadia University seeks candidates of diverse cultural backgrounds and abilities. Arcadia University encourages members of underrepresented groups to apply. All offers of employment are conditional based on successful completion of a background check.


    Essential Functions:


    • Execute the lifecycle of operations for accounts payable, which include, but not limited to: audit of invoices, check requests, bank wires, 1099s, monthly PA state tax for appropriate documentation and approval in order to meet payment terms.
    • Interpret, monitor, and analyze information regarding Accounts Payable operating policies and procedures'
    • Verify that transactions comply with the policies and procedures of the University, as well as, with any federal & state regulations.
    • Develop, recommend and implement accounting disbursement systems, methods and procedures; responsible for managing such systems and methods.
    • Provide guidance and technical support to University faculty, staff, and students with accounts payable related issues.
    • Liaise between University and vendors regarding outstanding issues or concerns; which may involve follow-up with specific individuals/departments
    • Maintain the list of individuals throughout the university that have the authority to sign University payment authorizations.


    Marginal Functions


    • Serve as the lead for accounts payable software maintenance and upgrades.
    • Other related duties as assigned in order to contribute to the success of the Accounts Payable department.




    Received: Assistant Controller 

    Given: Student Workers


    Required Knowledge, Skills and Abilities: Knowledge of practices and procedures used in financial management, especially accounts payable. Ability to recognize and differentiate imperative details. Strategically making decisions to effectively problem solve. Demonstrate experience working with applicable financial software.� Proficient in use of office software (e.g., Word, Google Docs, PowerPoint, Excel, etc.). Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness Ability to communicate effectively verbally and in writing Ability to interact with employees and vendors in a professional manner Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills Minimum Qualifications: Minimum of 5 years of progressively complex experience in accounts payable processing. Associates degree in business or related field strongly preferred. Preferred Qualifications: (e.g., certificates, license required) Microsoft Dynamics GP experience is strongly preferred. Intermediate proficiency in MS Office, with strong emphasis on Word and Excel.


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