Arcadia University, Domestic

  • Associate Director of Alumni Relations

    Location US-PA-Glenside
    Regular Staff Full-Time
    Alumni Relations
  • Overview

    The Associate Director of Alumni Relations is a full-time employee on the Alumni Relations team in the University Advancement division of Arcadia University. Reporting to the Assistant Vice President for Alumni Engagement and Communications, the Associate Director supports the University's efforts to engage alumni and foster a lifelong connection between alumni and Arcadia University. The Associate Director directs programming for alumni in all life and career stages, including annual Alumni Weekend events, lifelong learning and cultural programs, and the development of new and existing volunteer opportunities.


    Arcadia University is a top-ranked private university in Greater Philadelphia and promises a distinctly global, integrative, and personal learning experience that prepares students to contribute and lead in a diverse and dynamic world. A national leader in study abroad and international education, Arcadia has been named #1 in undergraduate study abroad participation by the Institute of International Education’s Open Doors Report for the past seven years. Approximately 3,900 students attend Arcadia, and the University’s 2,500 undergraduate students choose from more than 65 fields of study.


    Applications must be submitted online through Arcadia's Human Resources portal to receive full consideration. Please do not email application materials to hiring manager.

    For additional information and to apply, please visit: and submit a cover letter, resume and names and phone numbers of three professional references.


    Application review will begin immediately. Posting will be removed from the website once we've established a sufficient talent pool for consideration.


    Arcadia University seeks candidates of diverse cultural backgrounds and abilities. Arcadia University encourages members of underrepresented groups to apply. All offers of employment are conditional based on successful completion of a background check.



    Essential Functions

    The Associate Director of Alumni Relations coordinates the strategic development, implementation, and execution of new and existing alumni events, programs, and services. He/she coordinates the strategic and logistical management of volunteer programs and services designed to engage and cultivate a national and international network of alumni volunteers. He/she partners with various University departments to develop programs, events, and volunteer activities that promote alumni leadership and advocacy, and support University programming, fundraising, outreach, and student recruitment goals.


    Duties and responsibilities include:

    • Direct the strategic and logistical management of alumni events, programs, and services that strengthen the alumni-to-alumni, alumni-to-students, and alumni-to-University networks.
      • Develop annual programming plans in accordance with Alumni Relations, University Advancement, and University objectives.
      • Evaluate, recommend and develop new and expanded programming, including events that provide alumni with lifelong learning opportunities.
      • Oversee program conceptualization and planning, budget development and administration, and execution of all logistical requirements and marketing initiatives.
      • Develop strategies to increase student involvement with alumni programs.
      • Manage relationships with campus departments and student organizations to identify, promote and execute new and existing programs.
    • Direct the strategic and logistical management of alumni volunteer services to maximize the quality and quantity of volunteer-related opportunities for alumni.
      • Develop annual volunteer programming plans in accordance with Alumni Relations, University Advancement, and University objectives.
      • Evaluate, recommend and develop new and expanded programming to provide relevant volunteer activities and services; manage execution of all logistical programming requirements and marketing initiatives.
      • Cultivate a national and international network of alumni volunteers; identify and recruit new volunteers; oversee placement of volunteer in appropriate opportunities.
      • Develop and manage relationships with campus departments to identify, promote, and execute new and existing volunteer opportunities across the University.
    • Serve as the project manager for the University's annual Alumni Weekend and winter Florida Alumni Reunions.
    • Develop and cultivate new and existing relationships with alumni through one-on-one visits and meetings to identify and recruit potential alumni volunteers.
    • Serve as the lead staff liaison to the reunion committees for classes celebrating their 26th reunions or later.
    • Serve as a staff liaison to one or more committees of the Arcadia University Alumni Association. o Coordinate committee meetings, agendas and distribution of the minutes. o Contribute to the development of the committee's annual action plan. o Execute committee assignments.
    • Provide staff support at alumni events and programs as assigned, including on evening and weekends, and frequent travel.


    Marginal Functions

    • Participate on University committees as assigned.
    • Update alumni records and track communications in Raiser's Edge database.
    • Develop metrics reports and data analysis as needed.
    • Contributes to the overall success of the Office of University Advancement by performing all other duties and responsibilities as assigned.


    The ideal candidate is someone who is looking for an exciting, creative opportunity working for a University that is on the move, and has excellent communication and interpersonal skills, manages projects independently, accurately, professionally and efficiently in a busy and challenging environment.


    Other requirements and desirable skills include:

    • Excellent administrative, organizational, written, verbal, and interpersonal skills, as well as the ability to manage a high-volume workload efficiently and accurately with a strong attention to detail.
    • Ability to work collaboratively with peers, alumni, various constituent groups, volunteers, campus partners, and third-party vendors within a higher educational community.
    • Ability and willingness to travel and work on evenings and weekends on a frequent basis.
    • Proficiency with Microsoft Office (Word, Excel, Publisher, etc.) products.
    • Ability to contribute to a positive work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds.
    • Ability to learn and apply University policies and procedures to ensure operational compliance and reliable judgement.
    • Ability to maintain confidential information.
    • Familiarity with Raiser's Edge, Blackbaud NetCommunity, and blast email tools is desirable.


    Minimum Qualifications:

    • Bachelor's degree (marketing/communications coursework desirable)
    • A minimum of 3-5 years of relevant experience in alumni relations, annual giving, event management, volunteer management, program development, and/or related work, preferably in a university, fundraising/development, or nonprofit organization setting.

    Other Requirements:

    • Possession of a valid driver's license
    • Access to a personal means of transportation.


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